FLOWSEASYZoho Authorised Partner
TOTA360by FLOWSEASY
For businesses that make, sell, hire or deliver projects£2m–£75m turnover

One system for everything you make, stock, sell and hire.

Sales, stock, production, hire, projects and finance in one system, built on Zoho, with every transaction checked against your Zoho Books.

Book a demo Explore the modules
  • Live in 8 weeks, at a fixed price
  • Already running at manufacturers, hire and project businesses
HOW IT FITS TOGETHER
ManufacturingBOMs, works orders, job cost
HireContracts, on hire, billing
ProjectsBudgets, applications, CIS
TOTA360 CoreSelling · Purchasing · Stock · Fulfilment
↓ verified postings · read back and checked ↓
Your Zoho BooksInvoices · Bills · VAT · Ledger
↓ reports built from your books ↓
ALONGSIDE
Zoho CRMOptional: sync leads and deals
Zoho MailDocuments sent from TOTA360
Zoho SignContracts and agreements
Zoho CampaignsCustomers and contacts
Zoho AnalyticsReporting across it all

The problems we fix

What owners and finance teams tell us before they switch, and what TOTA360 does about it.

Manufacturing

“We don’t know what a job really costs us to make.”

With TOTA360Materials, labour and overheads are captured on every works order, so you see the true cost and margin of each build.
Core

“The stock figure never matches the shelf or the accounts.”

With TOTA360Every figure comes from one movement record and is checked against Zoho Books, from the day you go live.
Hire

“Kit goes out on hire and the billing doesn’t follow.”

With TOTA360Billing starts at delivery and stops at collection, even when half an order is still out and half is back.
Projects

“We only find out a job lost money once it’s finished.”

With TOTA360Cost to complete includes open purchase orders, and foreseeable losses are flagged while there’s still time to act.
Core

“Month end is a week of finding and fixing errors.”

With TOTA360Every posting to Books is read back and matched, and anything that fails is reported the same day.
Everyone

“Our business runs on spreadsheets and three apps that don’t talk.”

With TOTA360One system from quote to delivery to invoice, running inside your own Zoho.

Four modules. One record.

REQUIRED FOR ALL MODULES

Core

Sell, buy, stock and ship, with every number checked against your books.

  1. Pipeline
  2. Quote
  3. Order
  4. Pick, pack, ship
  5. Invoice
  6. Books
  1. Purchase order
  2. Receive
  3. Supplier bill
  4. Books
Problems it fixes
Stock figures nobody trustsOne movement record, every figure derived from it, plus a reconciliation check
Returns that go nowhereReturns post at the exact cost they left at, with credit notes
Shipping the wrong itemsSeparate pack, ship and invoice steps with an on-stop check
Landed cost blocking goods-inReceive now, add freight and duty later
Re-typing everythingOne party record that can be both customer and supplier
Standout
  • Revenue at despatch with the correct VAT tax point
  • Exact-cost returns
  • Landed cost after receipt
  • Books read-back verification
  • Day-one proof that stock agrees with Books
  • Honest win rates
Coming soon
  • Built-in pipeline: board, forecast and enforced next steps
MODULE

Manufacturing

From accepted quote to finished goods, with true cost and full traceability.

  1. Quote accepted
  2. Works orders created
  3. Materials issued
  4. Labour and overheads
  5. Finished goods
Problems it fixes
Quoting from the wrong BOMExactly one version in force
Material logged but never issuedIssued from the operation
Two apps copying dataOne system
Standout
  • An accepted quote creates works orders automatically
  • Every assembly built from a BOM through a works order
  • Made-to-order output reserved for its customer
  • Serial and batch tracking
  • Subcontracting
  • Reversible completions
  • Build tree
  • Manufacturing dashboard
MODULE

Hire

Hire where the bill follows the kit.

  1. Quote
  2. Contract
  3. Delivery
  4. On hire
  5. Collection
  6. Final invoice
Problems it fixes
Hire bolted onto salesA purpose-built hire lifecycle
Billing disconnected from realityBilling starts and stops with actual delivery and collection
Contracts bypassed with no recordBypass recorded with a reason and a name
Hire kit distorting stock valueFleet held separately
Only the next invoice date visibleBilling forecast to any date
Standout
  • One order can be half on hire and half collected, and TOTA360 shows it truthfully
  • Deposits allocated automatically
  • UK VAT on deposits at the correct tax point
  • Hire and sale on one stock ledger
  • E-signed contracts via Zoho Sign
  • Recurring billing
  • Online deposit payment
Coming soon
  • Fleet, delivery and billing screens
MODULE

Projects

Know where every job stands: cost, value and cash.

  1. Budget
  2. Commitments
  3. Applications for payment
  4. Payment notices
  5. Final account
Problems it fixes
Wrong VAT picked by handA project manager never chooses VAT
Missed statutory deadlines and invalid noticesCalculated and validated
Forecasts that ignore commitmentsCost to complete includes open purchase orders
Losses recognised too lateForeseeable-loss provisioning
Site and office on different appsOne application
Standout
  • UK Construction Act payment cycle, including payment and pay-less notices
  • CIS and domestic reverse charge
  • Every calculation tested against accounting test cases
  • Jobs already under way start with their true position
  • Manufacturing and Hire costs flow to the job
Coming soon
  • Month-end posting
  • Workflows
  • Plant
  • Offline field view

Records you can trust.

Every posting TOTA360 sends to Zoho Books is read back and compared, line by line. If anything doesn't match, you hear about it.

  • Nothing deleted, only reversed
  • Every figure derived, never typed
  • Stock proven to match Books on day one
  • Every posting checked
  • Every failure reported
Books read-back checkAll matched
DOCUMENTTOTA360BOOKSMatched
INV-01482Net£2,064.00£2,064.00Matched
INV-01482VAT£412.80£412.80Matched
BILL-00377Net£8,120.50£8,120.50Matched
CN-00041Credit at cost£318.00£318.00Matched
StockValuation£186,402.17£186,402.17Matched
Illustrative figures
THE INTENT LAYER

Priorities that match your goals.

At setup, you tell TOTA360 what the business is optimising for. It then chooses each person's dashboard tiles and thresholds to match, so red means the same thing to everyone.

  • Margin
  • Cash
  • Growth
  • Delivery reliability
  • Customer retention
  • Owner independence
  • Investment in capability
  • Team capacity
Available nowDashboards and tiles · Ranked "My Day" work list
TodayOrdered by your priorities
3Quotes below target margin
£14.2kOverdue over 30 days
7Orders ready to ship
2Works orders waiting on stock
12Kit due back this week
0Postings not matched in Books
Illustrative figures

Built for everyone in the business.

  • Every screen works on a phone
  • Eight languages
  • Light and dark themes
  • Help on every screen
  • Cost and margin hidden from people who shouldn’t see them

From owner-managed firms to multi-company groups.

  • Multi-company
  • Permissions by role, company, field and record state
  • Full audit trail
  • Approvals

Add-ons

Available now Add-on or standalone

Financial Reporting

Consolidation across companies, intercompany, budgets and management reporting.

Book a demo →
Available now Add-on or standalone

Cashflow Forecasting

A forward view of cash built from what the business already knows is coming in and going out.

Book a demo →

See it working on your own processes.

Tell us a little about your business and we'll show you TOTA360 with your products, your stock and your way of working. A UK team member will reply within one working day.

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